The Ultimate Meeting Logistics Checklist

Jason Diceman — Wed, 04 Aug 2010 15:46:36 -0600

Meeting logistics are all the details that help a meeting go well, beyond who is invited, the agenda, facilitator and content. A good logistics plan describes information such as:

room set-up, including numbers of chairs, tables, flip-charts, etc.
items for the registration table
materials for break-out groups and activities
audio/video system requirements
catering and refreshments

…and who is responsible for which items.

This form I provide includes over 40 checklist items and useful responsibility and contact references. This free 2 page template is in Microsoft Word DOC file format, so you can easily customize and fill-in the information that relates to your specific meeting needs.

DOWNLOAD: Meeting_Logistics_Checklist_v04.doc

The items I have included cover almost everything you could imagine wanting to bring. Just delete those you don't need and add items unique to your meeting. If you can think of other general items you think should be on the list, please post a comment below to let me know.

(Thanks to LURA Consulting who provided the original example template this checklist was based on)

If you found this form helpful, you will likely want to download my free Dotmocracy Handbook, which provide simple instructions and tools for facilitating large group decision-making meetings. Visit Dotmocracy.org to get the handbook now.

Celebrate a Common Plan

Jason Diceman — Sun, 20 May 2007 17:38:48 -0600

Having a common plan that everyone believes in is the key to an effective democratic organization. When everyone knows what they are collectively working towards, why and how, they have less need for a boss to tell them what to do. To achieve this you need to carry-out a collective process of making a plan and then continually reminding yourselves of that plan. Clear and realistic milestones give short term focus within a long term process.

Recommended Resource:Using the Preferred Futuring Process (PDF), Preferred Futuring (Book on amazon.com)

planning

The Ultimate Meeting Logistics Checklist

Celebrate a Common Plan